Re-entered information
Customer, scope and pricing details are copied from spreadsheet to PDF, order, invoice and report.
90-second contractor demo · no login
See an estimate move from proposal to payment.
Follow a commercial concrete estimate through proposal PDF, customer approval, job creation, payment and reporting. The guided tour uses prepared previews for speed; afterward, you can continue exploring the real sandbox.
IP IronPeak Concrete · Operations Portal
ENES
Total estimated$445K
Open estimates4
Outstanding$199K
Accepted4
Estimate status
Estimate-to-Payment flow
Draft1
Sent3
Approved2
Paid1
IP Estimates
ENES
FolioClientStatusTotal
Actions
Q-0001North Austin WarehouseSent$7,500
PDFApproval
Q-0002Riverside Retail CenterDraft$2,950
PDFEdit
Q-0003Cedar Park ADA ImprovementsApproved$10,180
PDFTo order
Q-0004Hill Country Equipment YardSent$5,420
PDFApproval
One click prepares a branded proposal PDF with scope, totals, terms and a customer approval action.
Generate PDFSend emailApproval link
IronPeak Concrete & Sitework LLC
Estimate EST-0001
North Austin Warehouse Expansion
$86,420
Total proposal value
6-inch reinforced concrete slab$62,400
Subgrade preparation$14,520
Pump mobilization & finishing$9,500
The full estimate-to-payment flow, in one place
The guided tour is optimized for speed with prepared previews. When it ends, unlock the sandbox to create and process real demo records.
1CustomerProject and contact record
›
2EstimateScope, quantities & pricing
›
3PDFBranded, with terms
›
4ApprovalClient approves online
›
5JobNo re-typing
›
6PaymentBalance & collections
IPContractor Dashboard
Total estimated$445K
Collected this month$74K
EST-0001 · WarehouseSent
JOB-0002 · RiversidePaid
Owners, estimators and project teams can review the same workflow from the office or the field.
The operational gap
Your process should not be rebuilt around a generic app.
Contractors and operational businesses often outgrow spreadsheets before they are ready for a heavy ERP. WLS connects the workflow your team already understands, then removes re-entry, missing follow-up and disconnected reporting.
Approvals disappear
Proposals, revisions and customer decisions live across inboxes, texts and people’s memory.
Jobs and cash disconnect
Operations sees the job while management has to chase deposits, balances and payment status separately.
Generic software friction
Your team is asked to abandon useful processes just to fit the limitations of an off-the-shelf platform.
Who WLS is for
Built for companies whose workflow no longer fits a generic app.
WLS is most valuable when several people touch the same process, documents and rules matter, and the company needs a system adapted to the operation rather than another rigid subscription.
Strong fit
Your operation is a strong fit when:
- Estimates, approvals, jobs or payments move through several people.
- Your team relies on spreadsheets, PDFs, email and manual follow-up.
- You need custom documents, calculations, permissions or approvals.
- You already use Google Workspace or want a Google-first system.
- A conventional SaaS covers only part of the process.
Probably not the best fit
A standard SaaS may be better when:
- You only need basic scheduling for one or two technicians.
- Your process already fits an off-the-shelf product without compromise.
- You want a self-service app with no discovery or configuration.
- Your only priority is the lowest possible monthly subscription.
- You need a large enterprise ERP replacement in one launch.
Representative implementations
Real operational patterns, not generic feature lists.
These anonymized examples reflect the kinds of connected workflows WLS has designed. No unverified savings percentages are published; the value is shown through the process replaced and the system delivered.
Quotes, orders, partial deliveries and receivables
Before
- Information split across spreadsheets.
- Delivery quantities reconciled manually.
- Balances prepared through separate reports.
System delivered
- Connected quote-to-order workflow.
- Partial delivery tracking.
- Customer balances and management dashboard.
Anonymized example. Exact modules and results vary by client workflow.
Records, documents, statuses and management visibility
Before
- Project records distributed across teams.
- Documents difficult to locate and review.
- Status reporting assembled manually.
System delivered
- Centralized project records.
- Structured documents and approvals.
- Operational views and executive reporting.
Anonymized example. Screens and names can be reviewed privately when authorized.
Why Google Workspace?
Built around the Google Workspace your team already uses.
Google Workspace is the foundation, not the limitation. WLS uses Sheets, Drive, Gmail and Apps Script to deliver custom interfaces, documents, automations and reporting without adding a separate software stack for every employee.
01
Lower license pressure
Many WLS builds use the Workspace environment the company already pays for instead of adding a full license for every occasional user.
02
Access anywhere
Your team can use the system from browser, tablet or mobile without installing heavy desktop software.
03
Your data stays yours
Files, records and PDFs can live inside your Google Drive and Sheets environment instead of a closed vendor database.
04
Built around reality
We design the portal around how your team actually quotes, reports, delivers, collects and follows up.
05
Fast to prototype
You can review and test the workflow early, before spending months on implementation.
06
Scales by phase
Start with one dashboard or quote workflow. Add CRM, field reports, inventory or finance modules when ready.
How WLS is different
A custom-fit operating layer between spreadsheets and a heavy ERP.
WLS does not try to beat mature SaaS products at every feature. It is designed for workflows that need more flexibility than a generic app and less cost and complexity than traditional custom development.
Decision point
Generic SaaS
Traditional custom build
Work Lab Systems
Workflow fit
Company adapts to preset screens
Fully custom, often heavy
Configured around the real process
Starting effort
Low setup, limited flexibility
Large discovery and engineering project
Start with one high-impact workflow
Infrastructure
Separate vendor platform
New database, hosting and operations
Google Workspace-first when appropriate
Pricing
Recurring licenses and add-ons
Large custom-development budget
Quoted implementation by workflow
Best for
Standard processes
Large software products
Growing operational teams with custom rules
Initial market focus
One clear entry point, with room to expand.
The contractor demo is the flagship sales entry. WLS remains capable of serving adjacent B2B operations where quoting, documents, orders, deliveries, payments and reporting need to stay connected.
🏗️
Commercial contractors
Estimates, proposal PDFs, approvals, jobs, progress payments and operational visibility.
Flagship demoCustom scope
🚚
Industrial suppliers & distributors
Quotes, orders, partial deliveries, balances, documents and customer history.
Quote-to-cashDelivery tracking
⚙️
Custom B2B operations
Processes with unique calculations, approvals, permissions, documents and reporting.
Google Workspace-firstPhased build
Your company should not have to abandon a useful workflow just to fit a generic platform.
WLS keeps the parts of your process that create value, then connects, simplifies and automates the parts that create errors or delays.
Company
A professional implementation partner behind the system.
Work Lab Systems LLC works through workflow discovery, written scope, project agreements, invoices, implementation phases and clearly defined post-launch support.
U.S.-registered business
U.S. clients receive professional proposals, agreements, invoicing and project communication from Work Lab Systems LLC.
Scopes, agreements and deliverables
Projects can be documented with a clear statement of work, milestones, responsibilities, payment terms and support expectations.
Remote delivery across regions
We work with companies across the United States, Mexico and Latin America using English or Spanish depending on the team.
Built on the tools your team controls
Your system can run on your Google Workspace foundation, keeping files, data and access closer to tools your company already understands.
Proof before commitment
You can test live demos and review a prototype before the full implementation, so the system is visible early.
Built to improve after launch
The first version solves the highest-impact workflow. From there, new modules, automations and reports can be added in phases.
Work Lab Systems LLC · U.S.-registered · Remote delivery.
For companies that operate with distributed teams, bilingual staff, field workers, remote managers or multiple locations, Work Lab Systems LLC can centralize the process in one clear operating system while keeping communication, scope and billing professional.
Process
From current workflow to working system in four controlled steps.
Every project starts by understanding the operation. WLS then defines the smallest useful scope, creates a working prototype, validates it with the client and launches in controlled phases.
Workflow review
We review your current spreadsheets, documents, approvals, handoffs and bottlenecks to determine whether WLS is a good fit.
Custom quote & scope
You receive a written quote based on workflows, users, documents, integrations, migration and delivery requirements.
Build & prototype
We create the portal, database, dashboards, PDFs, automations and Google Workspace connections.
Launch & support
Your team starts using it, we train users, migrate initial data and improve based on real operation.
ROI calculator
See the cost of staying manual.
Adjust the numbers to estimate how much time manual admin work may be costing your business each month.
Estimated manual-work cost
$3,640/mo
This is not a promise of savings. It is a practical way to quantify why automation, dashboards and clean workflows matter.
104hours lost monthly
$43,680annual manual-work cost
Typical project ranges
Clear starting ranges. A custom quote for the actual workflow.
WLS does not sell a one-size-fits-all package. The ranges below help you judge budget fit. Final pricing is provided only after reviewing the workflow and defining a written scope.
Free Workflow Review
$0 / fit review
For companies that want to determine whether a custom WLS system is the right next step.
- 20–30 minute workflow conversation
- Current tools and bottlenecks
- Initial fit assessment
- Recommended next step
Workflow Sprint
$1.5K–$3K / typical range
One clearly defined workflow or automation.
Best for a proposal PDF, approval process, focused dashboard, report or document automation.
- One contained business workflow
- Defined inputs and outputs
- Basic testing and documentation
- Fixed scope before development
Custom Operations System
$4K–$8K / typical range
A complete connected workflow such as estimate-to-payment.
For contractors and B2B teams that need a custom portal, documents, approvals, jobs, payments and reporting.
- Custom web application interface
- Connected operational modules
- PDFs, approvals and dashboards
- Launch support and initial training
Advanced Operations Build
$8K–$15K+ / phased build
Several modules, departments, permissions or integrations.
For companies that need a broader internal operating system delivered through defined phases.
- Multiple connected workflows
- Role-based access and approvals
- Data migration or integrations
- Phased launch and support options
Every paid implementation requires a workflow-specific quote.
Final pricing can move below or above these ranges depending on modules, calculations, users, permissions, document templates, integrations, data cleanup or migration, delivery timeline and support requirements. Development begins only after a written scope, commercial terms and any required deposit are approved. Optional managed support and future enhancements are quoted separately.
Free workflow review
Show us your spreadsheet. We’ll show you the system hiding inside it.
Send us the workflow, spreadsheet or process you want to improve. We will first determine whether WLS is a strong fit. If it is, the next step is a written scope and custom quote based on the actual requirements.
No sales pressureWritten scope before developmentEnglish / Spanish